Project Management Tools For The Win

M ost of the project management tools work for just one certain thing, due to which multiple tools are required for the work. The team ideally needs to be present on one platform to be able to work together. This is where selecting the right project management tools for your business can help!

The Steps to Choose the Right Project Management Tool

1- Define the Needs 

The first thing that needs to be done is to see where the problems are. 

Take a wider look at the company as a whole and see how the company works, as the project management tool will be able to unite all the different departments under one roof.

2- Evaluation Team

Organize a team of people from different departments to test out different tools that have been shortlisted to get a better idea of what would work the best. 

This is an important step, as every department would be using the tool differently, so it will need to be flexible enough for everyone that will be using it. 

3- Testing

Once the team has been created, the tools have to be tested. A timeframe needs to be set where this team will use the tool to its maximum capacity. This will help in seeing if the tool will meet the needs of the team.

There are plenty of videos and seminars available online along with customer support that is available on the tools 24/7 to help understand the tool.

4- Buy-In

Once the tool has been selected, the only thing left is to convince the boss to make the switch. Mention how effective the tool has been and how things are running more smoothly to get the go-ahead. 

5- Implement the Tool

To implement the tool to work at its 100%, train the staff to use the tool. Professional trainers are available on most management tools to help make the transition easier.

6- Iterate and Review

Many of the tools are updated often, bringing in more things that might have been unknown to the team. Training workshops and feedback from the team occasionally will help further implement the tool into the organization

Best Project Management Tools in the Market

Now that the steps have been defined, the right tool needs to be selected. 

1- Wrike

This is the project management tool for the big leagues. 

It has a three-pane view, meaning it will show the order of hierarchy, the list of tasks, and a detailed view of the tasks all at the same time. All of which is customizable.

It provides an analyzed report of 8 projects from different categories and a performance chart of every project, stating the progress being made. 

The tool allows there to be time-tracking for every project and lets the users share files and notes making collaboration on projects easier.

The tool has many features that work for larger companies, making it not so friendly for smaller businesses.

2- ClickUp

This tool lets the user switch between views in the same project. It lets there be a broader view to see the tasks everyone is doing while also letting them switch to the personal view if possible.

It provides reminders and checklists so that tasks can be completed in the allocated time frames. Freelancers that might be hired for a certain project can be added giving them access to only that project.

ClickUp also has mobile applications available to help make tracking projects easier. 

3- MeisterTask

This is one of the more user-friendly tools available in the market. It is simple to use and the layout is easier to manage. Each project is listed in a separate card with details. It also has built-in timers for each project, making it easier to track when a project needs to be completed. 

The software works great for collaborations as there is a section where all the tool users can share files and ideas with the rest of the team.

Each project layout is customizable, that way the user has not stuck to the same design for every single project that needs to be done.

The tool has different payment plans starting with a free plan that works for unlimited users and projects, while another is a business variant that includes extra features such as priority in customer support, extra security features all for the price of 11$/ month per user. This makes it one of the best project management tools available currently.

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• software
• business
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• Project management